Privacy Policy

Last updated: September 2026

This policy explains what personal information the SLADS Research Hub ("the repository", "we") collects, why, and what choices you have. The repository is operated by the School of Library, Archives and Documentation Studies (SLADS), Tanzania.

1. Information we collect

  • Account information — when you register or are given an account: your name, email address, password (stored only as a secure hash), and any affiliation you provide.
  • Deposit information — for staff and students who deposit research: the metadata and files you submit, and a record of your acceptance of the deposit agreement.
  • Usage counters — aggregate view and download counts per record, not linked to individual visitors.
  • Functional storage — small values stored in your browser to sign you in, remember your language, view and accessibility preferences, and record which notices you have acknowledged.
  • Correlation ID — only if you allow "Statistical" cookies: a random identifier stored in your browser and written to our server logs, to help us diagnose problems you report. It contains no personal data and is never sold or shared.

2. How we use it

  • To operate the repository: authenticate you, process deposits, and run the review workflow.
  • To send you transactional email (account verification, approvals, deposit notifications, password resets) and — only if you opt in — occasional repository updates.
  • To understand which research is being used, in aggregate, and to improve the service.
  • To respond to feedback and support requests.

3. Legal basis and retention

We process account and deposit data to provide a service you have asked for and in the legitimate interest of preserving and disseminating scholarly work. Account data is kept while your account is active and for a reasonable period afterwards for audit purposes. Rejected registration requests are deleted after the applicant is notified.

4. Sharing

Published research metadata is open by design — it is exposed to search engines, Google Scholar, and academic aggregators (BASE, CORE, OpenAIRE) over OAI-PMH. Author names, affiliations and ORCID identifiers you provide on a deposit form part of that public record. We do not sell personal data or share it with advertisers. Email is delivered through our own mail server.

5. Your choices

  • Review or change your details, and turn email updates on or off, in your account settings.
  • Manage cookie preferences at any time via Cookie settings in the footer.
  • Request correction or deletion of your account by contacting the repository team.

6. Contact

Questions about this policy or your data: see the support page.