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AN ASSESSMENT OF RECORDS RETENTION AND DISPOSAL PRACTICES IN LOCAL GOVERNMENT OFFICES: A CASE STUDY OF BAGAMOYO DISTRICT COUNCIL

oai:repository.slads.sc.tz:cmsitohij000lk8c5zvnhv1t7· datestamp 2026-11-10T09:59:46Zdepartment:RAMtype:dissertation

dc:titleAN ASSESSMENT OF RECORDS RETENTION AND DISPOSAL PRACTICES IN LOCAL GOVERNMENT OFFICES: A CASE STUDY OF BAGAMOYO DISTRICT COUNCIL
dc:creatorTyson Asajire Mwakagire
dc:subjectRecords retention
dc:subjectRecords disposal
dc:subjectLocal government offices
dc:subjectBagamoyo District Council
dc:subjectRecords management policies
dc:subjectStaff training
dc:subjectFinancial resources
dc:subjectStorage facilities
dc:subjectMonitoring mechanisms
dc:subjectAwareness
dc:subjectRetention schedules
dc:subjectRegistry congestion
dc:subjectRecords retrieval efficiency
dc:subjectAccountability
dc:subjectTransparency
dc:subjectAdministrative efficiency
dc:subjectLegal compliance
dc:subjectElectronic records management systems
dc:subjectRegular audits
dc:subjectBDC Bagamoyo District Council ERM Electronic Records Management ERMS Electronic Records Management System ISO International Organization for Standardization LGA Local Government Authority NARA National Archives and Records Administration RAM Records and Archives Management RAMD Records and Archives Management Department SLADS School of Library, Archives and Documentation Studies URT United Republic of Tanzania
dc:descriptionThis study assessed records retention and disposal practices in local government offices using Bagamoyo District Council as a case study. The study was guided by four specific objectives to examine the existing records retention practices, assess the procedures used in records disposal, identify the challenges affecting effective records retention and disposal, and suggest strategies for improving these practices’ descriptive research design with both qualitative and quantitative approaches was employed. Data were collected from 50 respondents through questionnaires, interviews, and observation. The collected data were analyzed using descriptive statistics and thematic. The findings revealed that although the council has records retention schedules and disposal procedures, their implementation is constrained by inadequate staff training, limited financial resources, insufficient storage facilities, weak monitoring mechanisms, and low awareness of records management policies. The study also found that some records are retained beyond their approved retention periods, leading to congestion in registry offices and reduced efficiency in records retrieval. The study concludes that effective records retention and disposal are essential for improving accountability, transparency, administrative efficiency, and compliance with legal and regulatory requirements in local government offices. It recommends regular staff training, strengthening compliance with records management policies, improving storage infrastructure, increasing financial support, adopting electronic records management systems, and conducting regular monitoring and audits to enhance records retention and disposal practices.
dc:publisherSchool of Library, Archives and Documentation Studies (SLADS)
dc:date2026
dc:typeText
dc:typeDissertation
dc:formatapplication/pdf
dc:identifierhttps://repository.slads.sc.tz/records/cmsitohij000lk8c5zvnhv1t7
dc:languageen
dc:rightsAll rights reserved
dc:relationhttps://repository.slads.sc.tz/api/records/cmsitohij000lk8c5zvnhv1t7/file