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AN EVALUATION ON EFFECTIVE USE OF FILE MOVEMENT CONTROL TOOLS IN PUBLIC OFFICE:A CASE STUDY OF MINISTRY OF LANDS HOUSING AND HUMAN SETTLEMENT DEVELOPMENT,DARESSALAAM

oai:repository.slads.sc.tz:cmshjm544000rysc5ah8tkcfr· datestamp 2026-11-10T09:59:19Zdepartment:RAMtype:dissertation

dc:title	AN EVALUATION ON EFFECTIVE USE OF FILE MOVEMENT CONTROL TOOLS IN PUBLIC OFFICE:A CASE STUDY OF MINISTRY OF LANDS HOUSING AND HUMAN SETTLEMENT DEVELOPMENT,DARESSALAAM
dc:creator	Muhamad Rashid Mwamzia
dc:subject	Conservation
dc:subject	Preservation
dc:subject	Security measures
dc:subject	Storage equipment
dc:subject	Storage space
dc:subject	Automation
dc:subject	High volume of records
dc:subject	Inadequate resources
dc:subject	Poor compliance
dc:subject	Inadequate staff training
dc:subject	Manual tools
dc:subject	Content analysis
dc:subject	Descriptive statistics
dc:subject	Questionnaires
dc:subject	Interviews
dc:subject	Qualitative research
dc:subject	Case study design
dc:subject	Administrative officers
dc:subject	Records management officers
dc:subject	Registry officers
dc:subject	Sample size: 25 respondents
dc:subject	Random sampling
dc:subject	Purposive sampling
dc:subject	Challenges
dc:subject	Accessibility
dc:subject	Ministry of Lands, Housing and Human Settlement Development
dc:subject	Public offices
dc:subject	File movement control tools
dc:subject	Higher education
dc:subject	Student records
dc:subject	Policies
dc:subject	Decision-making
dc:subject	Accountability
dc:subject	Governance
dc:subject	Public institutions
dc:subject	Records
dc:description	Records are very important in ensuring that public institutions are governed effectively and efficiently and are accountable to their staff and the community they serve. The information contained in organizational records needed to be stored in a planned and coordinated way, because records supported decision-making, provided evidence of policies, and assisted in proper accountability within the organization. In academic terms, records also played a crucial role in ensuring that student records were preserved for the long term, since they contained sensitive academic information that demonstrated the approval of a student's progress within a higher education institution. The aim of this study was to evaluate the effective use of file movement control tools in public offices, with special reference to the Ministry of Lands, Housing and Human Settlement Development. The objectives of the study were to identify the types of file movement control tools used in the registry, to assess the effectiveness of these tools in facilitating accessibility to files, to examine the challenges affecting their effective use. Asample size of 25 respondents was selected using purposive and random sampling techniques. Respondents from whom data were collected included registry officers, records management officers, and administrative officers. The study adopted a case study design and was largely qualitative in nature. Data were collected using interviews and questionnaires, and were analyzed using descriptive statistics and content analysis.The study established that although the Ministry used several manual file movement control tools, their effectiveness was undermined by inadequate staff training, poor compliance with registry procedures, inadequate resources, and the high volume of records handled. The study recommended that, in order for records to be effectively managed, records should be handled by well trained staff, supported by automation to create additional storage space and proper storage equipment, and safeguarded through high-quality security measures to ensure the preservation and conservation of file movement control tools at the Ministry of Lands, Housing and Human Settlement Development.
dc:publisher	School of Library, Archives and Documentation Studies (SLADS)
dc:date	2026
dc:type	Text
dc:type	Dissertation
dc:format	application/pdf
dc:identifier	https://repository.slads.sc.tz/records/cmshjm544000rysc5ah8tkcfr
dc:language	en
dc:rights	All rights reserved
dc:relation	https://repository.slads.sc.tz/api/records/cmshjm544000rysc5ah8tkcfr/file