2026-11-10T10:11:18Zhttps://repository.slads.sc.tz/api/oai

oai:repository.slads.sc.tz:cmsj1daeu003hk8c5dtjclcln2026-11-10T09:59:28Zdepartment:RAMtype:other

ASSESSMENT OF VITAL RECORDS PROTECTION IN PUBLIC OFFICES. A CASE STUDY OF BAGAMOYO DISTRICT LAND OFFICE. Gulam Halfani Saidi (np1156/0113/2022)Vital records protectionBagamoyo District Land OfficeDisaster recovery and backup proceduresElectronic Records Management Systems (ERMS)Policy compliance and awarenessICT infrastructure and storage facilitiesPublic administration and accountabilityABSTRACT This study assessed the protection of vital records in public offices using Bagamoyo District Land Office as a case study. The study was guided by three objectives: to examine the vital records protection measures practiced in public offices, to assess compliance with policies and guidelines governing vital records protection, and to identify challenges affecting the protection of vital records. The study was motivated by the increasing need to protect vital records for effective service delivery, accountability and organizational continuity in public institutions. The study employed a case study research design using both qualitative and quantitative approaches. Data were collected from a sample of 30 respondents comprising records officers, administrative officers and registry staff through questionnaires, interviews and observation. The collected data were analyzed using Microsoft Excel and Microsoft Word, and the findings were presented using tables and descriptive explanations. The findings revealed that Bagamoyo District Land Office has established several vital records protection measures, including secure storage facilities, records classification systems, electronic records management systems, disaster recovery plans and backup procedures. The study further found that policies and guidelines for records protection were available, staffs was generally aware of these policies and most had received training on records management. However, the study identified several challenges affecting effective protection of vital records, including inadequate ICT infrastructure, inadequate storage facilities, insufficient staff training and weak policy implementation. The study recommends increased investment in digital records management technologies, continuous staff training, adequate funding, improved storage facilities and stronger monitoring of compliance with records management policies. Future studies should examine vital records protection in other public institutions to allow broader comparison of findingSchool of Library, Archives and Documentation Studies (SLADS)2026TextOtherapplication/pdfhttps://repository.slads.sc.tz/records/cmsj1daeu003hk8c5dtjclclnenAll rights reservedhttps://repository.slads.sc.tz/api/records/cmsj1daeu003hk8c5dtjclcln/file